10 best Microsoft Project alternatives & competitors for 2025
Project management is evolving at lightning speed. The tools we used to rely on—like Excel spreadsheets or Microsoft Project—are no longer enough to keep up with the speed, complexity, and agility demanded by today’s fast-paced business landscape.
Modern teams need scalable solutions that integrate seamlessly with their tech stack and support strategic decision-making—not just task execution. That’s why more and more organizations are seeking Microsoft Project alternatives that are more flexible, user-friendly, and scalable.
In this post, we’ll break down the 10 best Microsoft Project alternatives and competitors to consider in 2025. Whether you’re an Agile team looking for a lightweight tool or a large enterprise managing multiple project and product portfolios, you’ll find solid options for every scenario in this list.
Why should organizations look for alternatives to Microsoft Project?
For many years, Microsoft Project has been one of the most widely used project management tools. But today, teams need more than just Gantt charts and task lists. They need solutions that:
- Adapt to hybrid project management environments.
- Provide real-time visibility across all projects.
- Align project execution with strategic objectives.
See why Triskell is the best alternative to Microsoft Project
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And, although it has been a great ally of Project managers during the last years, Microsoft Project’s features are not enough to adapt to the current challenges of Project Management. Here are some of the reasons why you should consider alternatives to Microsoft Project:
- Outdated user experience: Microsoft Project’s interface feels stuck in the past. When it comes to usability, many of its competitors are several steps ahead—offering sleek, intuitive UI design, drag-and-drop functionality, and built-in real-time collaboration.
- Limited collaboration and real-time visibility: This is one of Microsoft Project’s biggest weaknesses. Its collaboration capabilities are minimal, and there’s no centralized space for team communication within the tool.
- Limited support for Agile or Hybrid Management approaches: Microsoft Project is deeply rooted in the Waterfall methodology. While some Agile-oriented features have been added in recent years, they often feel like an afterthought. If your team works with dynamic backlogs and fast-paced sprints, Microsoft Project is probably not the right fit.
- Scalability issues: If your organization manages multiple project portfolios and needs to align every initiative with broader business goals, Microsoft Project may fall short. Its task limitations can become a bottleneck, and its cloud version often feels like a stripped-down MVP compared to the desktop version.
- Limited integrations: While Microsoft Project integrates well within the Microsoft ecosystem, connecting it with third-party tools isn’t always straightforward. In a world where integrations with Slack, Jira, Google Workspace, or your CRM are essential, this becomes a significant disadvantage.
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Key aspects to consider when looking for alternatives to Microsoft Project
Now, if your company is also considering alternatives to Microsoft Project, it’s not just about comparing feature lists. The key is to find a tool that truly fits the way your organization works—and one that can evolve at the same pace as your business.
Here are some of the key aspects to consider when evaluating Microsoft Project competitors:
- Organizational maturity: start by assessing where your organization stands in terms of project management maturity. Depending on whether you’re managing a single project portfolio or multiple strategic programs spread across different business areas, the right solution for you may vary.
- Flexibility: not all tools support different project management methodologies equally. Make sure the software is compatible with how your teams work—whether that’s Agile, Waterfall, Phase-Gate, or a hybrid project management approach.
- Ease of adoption: look for solutions with an intuitive user experience, smooth onboarding processes, and learning resources for both technical and non-technical users. This will make it easier to drive adoption across the entire organization.
- Integrations: ensure the software can integrate with your existing tech ecosystem—whether it’s ERP systems, collaboration tools like Teams or Slack, or platforms like Jira.
- Vendor reliability and support: the provider’s reputation is also an important factor. Look for vendors with a strong track record of successful implementations, responsive support teams, and a product roadmap aligned with your organization’s long-term goals.
If you want to dive deeper into the 100+ criteria you should consider when choosing a PPM solution, we invite you to download the following checklist.
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10 Microsoft Project alternatives and competitors to consider in 2025
And when it comes to choosing a Microsoft Project alternative, it’s far from easy. The market for project management tools and PPM solutions has grown so much in recent years that there are options for every need. From full-scale enterprise PPM platforms that help connect strategy and execution to tools focused specifically on task management, the range of possibilities goes far beyond what Microsoft Project offers.
Here are the 10 best alternatives to Microsoft Project for 2025:
Microsoft Project alternative #1: Triskell Software
Among all the Microsoft Project alternatives available on the market, Triskell Software stands out for its flexibility, scalability, and high level of customization. It’s the best choice for organizations managing multiple project portfolios—whether IT projects, R&D initiatives, or New Product Development—and need to align them with their overall business strategy.
Adaptable to any project management methodology
Triskell isn’t just another project management tool. It’s a full PPM solution designed to adapt to the way your organization works. Whether you follow Agile, Waterfall, Phase-Gate, DevOps, or Lean methodologies, Triskell gives you the flexibility to manage all types of projects from a single platform.
It’s also fully configurable, allowing you to tailor workflows, approval processes, and governance policies to your organization’s needs—without writing a single line of code.
Strategic planning and execution in one platform
What truly sets Triskell apart from other Microsoft Project alternatives featured in this article is its ability to directly link projects with the organization’s strategic goals. You can define high-level business strategies, break them down into initiatives, programs, and actionable projects, and track their performance through real-time dashboards and KPIs.
It’s a platform designed to give both PMOs and executives full visibility into how every project aligns with business objectives—enabling smarter, more strategic decisions at every level.
Comprehensive resource and capacity management
With Triskell, you gain full control over your most valuable resource: your people. Its resource and capacity planning features let you monitor team workloads, simulate different “what-if” scenarios, and anticipate bottlenecks before they occur.
Whether you’re planning resources for the upcoming quarter or reallocating teams in real time, Triskell ensures every project has the right people at the right time.
Integrate Triskell with all your internal tools
Triskell can integrate via its API with a wide range of enterprise applications, including:
- ERP systems.
- SAP.
- CRM platforms.
- Oracle.
- Power BI.
- Azure DevOps.
- Microsoft products.
- Other Project Management tools (like, for example, Jira).
- And much more.
Whether you need to sync financial project data with SAP or customer information with Salesforce, Triskell enables seamless, efficient integration with all your essential business systems.
Other key features of Triskell Software
- Demand Management: capture, evaluate, and prioritize initiatives from the earliest stages, ensuring only those aligned with strategic goals move forward.
- Multi-level portfolio hierarchy: structure projects, programs, and portfolios across multiple levels and analyze them with full depth and traceability.
- Budget and cost tracking: monitor each project’s budget in real time, with detailed tracking of expenses, variances, and forecasts.
- Scenario simulation tools: test different scenarios before making critical decisions by simulating changes in budget, resources, or priorities.
- Balanced scorecards: visualize and align strategic goals with key performance indicators to maintain full business control.
Triskell Software cons and areas of improvement
- Mobile access: while Triskell is a cloud-based solution, it currently doesn’t offer a dedicated mobile app.
- Learning curve: with so many customization options, Triskell can initially feel complex for new users.
- User interface: some parts of the UI could benefit from a more modern and intuitive design.
Triskell Software pricing
Customized pricing.
There is a 14-day free trial available.
Triskell reviews
- Capterra: 4.7/5
- G2: 4.4/5
STRATEGIC PORTFOLIO MANAGEMENT
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Explore how Triskell’s Strategic Portfolio Management solution gives you full visibility into how projects align with your business goals.
Microsoft Project alternative #2: Planview AdaptiveWork
Planview AdaptiveWork, one of the leading PPM solutions in the industry, offers a set of tools designed to help businesses effectively manage projects, resources, and portfolios. It is ideal for organizations looking for a flexible and scalable solution for project management and team collaboration.
Key features of Planview AdaptiveWork
- Customization and flexibility: the tool can be adapted to different workflows, processes, and project types, allowing businesses to tailor the software to their specific needs.
- Work management and automation: it offers powerful work management features and task automation capabilities, enabling teams to streamline workflows and minimize manual tasks.
- Collaborative tools: teams can collaborate in real-time, share updates, manage tasks, and discuss changes within projects.
- Time tracking: You can log hours worked directly in the tool and gain a complete overview of project progress and time spent.
Planview AdaptiveWork cons and areas of improvement
- Complex initial setup: additional time will be needed to implement the tool as adjustments and unplanned configurations will be required to align it with company workflows.
- Resource management limitations: The resource allocation process can become cumbersome, especially when managing complex, multi-phase projects.
- User interface: Its UI can be overwhelming, particularly when working with larger datasets.
Planview AdaptiveWork pricing
Customiced pricing.
14-days free trial.
Planview AdaptiveWork reviews
- Capterra: 4.3/5.
- G2: 4.1/5.
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Microsoft Project alternative #3: Smartsheet
Thanks to its spreadsheet-like interface, Smartsheet is one of the most widely used project management tools. Designed to enhance collaboration and streamline project management, it allows teams to manage tasks, track project timelines, and visualize work in different views.
Key features of Smartsheet
- User interface: very intuitive for users already familiar with Excel, as they can manage tasks, timelines, and resources in a comfortable and straightforward environment.
- Drag-and-Drop functionality: this ‘drag & drop’ feature makes it easy to update tasks or assign resources.
- Integrations: Smartsheet can be integrated with a wide range of tools, such as Google Workspace, Office 365, and Salesforce, among others.
- Custom dashboards: it offers a wide variety of custom dashboards with real-time data.
Smartsheet cons and areas of improvement
- Complex solution for large projects: Smartsheet is not the best option for managing large-scale projects with multiple dependencies and hundreds of tasks.
- Pivot tables: Smartsheet lacks advanced pivot table functionality, which can be a drawback for teams needing to perform complex data analysis and reporting within the platform.
- Mobile app: Some features, such as Gantt charts, are difficult to use on the mobile app.
- Time tracking: It lacks robust time tracking capabilities, requiring users to rely on alternative solutions or integrations to effectively track time.
Smartsheet pricing
- Pro: 8 € per user/month.
- Business: 17 € per user/month.
- Enterprise: customized pricing.
- Advanced Work Management: customized pricing.
Smartsheet reviews
- Capterra: 4.5/5.
- G2: 4.4/5.
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Microsoft Project alternative #4: Jira
Developed by Atlassian, Jira is one of the most popular project management tools, especially among software development teams. It is a solution specifically designed for issue tracking and Agile project management, making it a great choice for product management and development workflows.
Key features of Jira
- Agile Project Management: Jira excels in Agile project management, offering Kanban and Scrum boards that allow Agile teams to organize, manage, and track their workflows in real time.
- Custom workflows: You can create workflows tailored to your organization’s specific processes, adjusting the tool to meet your needs.
- Issue tracking and management: In addition to managing projects, Jira allows you to create, prioritize, and manage issues, bugs, and tasks through a detailed and categorized ticketing system.
- Reports and dashboards: Jira offers various options to configure your reports, such as real-time dashboards, burndown charts, velocity charts, and other data visualizations.
Jira cons and areas of improvement
- Performance issues: performance problems are common when handling large volumes of data or complex projects.
- Complex for non-technical teams: users from areas like Marketing or Human Resources may find Jira’s setup and functionality to be more suited to technical teams.
- User interface design: compared to other project management tools, Jira’s interface can be cluttered and not as intuitive. With so many features, navigating the platform can be complex, especially for those unfamiliar with its design.
- Reporting for non-agile projects: for teams working on more linear and structured projects, the reporting options are considerably more limited.
Jira pricing
- Free: (up to 10 users).
- Standard: $8.60 per user / month (up to 100 users).
- Premium: $17 per user / month (up to 100 users).
- Enterprise: customized pricing.
For the Premium model, there is a free 7-day trial period.
Jira reviews
- Capterra: 4.4/5.
- G2: 4.3/5.
See why Triskell is the best alternative to Microsoft Project
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Microsoft Project alternative #5: Monday.com
Monday.com is a work management tool that allows teams to plan, track, and collaborate on projects. It is designed to streamline workflows, improve collaboration, and increase productivity across various types of organizations, from marketing teams to product development.
Key features of Monday.com
- User-friendly interface: the platform is very intuitive, making it easy for teams to create workflows, manage tasks, and track progress with just a few clicks.
- Visual project tracking: Monday.com offers a wide range of views, whether in Kanban, Gantt, or calendar format, enabling teams to monitor project progress at a glance.
- Automation: you can automate various tasks, such as sending notifications, updating statuses, or automatically assigning tasks based on certain triggers.
- Collaboration tools: the collaboration and communication tools are well integrated into the platform, allowing teams to comment on tasks, upload files, or tag colleagues.
Monday.com cons and areas of improvement
- Resource Management: its capabilities for tracking resource allocation and capacity have significant gaps. You’ll need to integrate Monday with other tools to make resource management efficient.
- Mobile reporting: when compared to the desktop version, the mobile version offers much more limited reporting capabilities.
- Limited reporting: additionally, the reports offered by Monday.com are not as varied as those from other tools in this list. More detailed analytics are missing.
- Limited functionality for complex projects and portfolios: Monday.com falls short if you are looking for a solution to manage project portfolios or large, complex projects with multiple dependencies and complex resource management.
Monday.com pricing
For small organizations, this is the pricing model of Monday.com:
- Free: (up 2 users).
- Basic: 9.00 € per user / month (up to 40 users).
- Standard: 12.00 € per user / month (up to 40 users).
- Pro: 19.00 € per user / month (up to 40 users)
- Enterprise: customized pricing.
NOTE: if you need more than 40 users to have access to the tool, then all monday.com access models have a customized price.
Monday.com reviews
- Capterra: 4.6/5.
- G2: 4.7/5.
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Microsoft Project alternative #6: Zoho Projects
Zoho Projects is a comprehensive project management software designed to streamline workflows, enhance team collaboration, and simplify project tracking. It is ideal for small to medium-sized businesses seeking an efficient solution for managing tasks, deadlines, and resources.
Key features of Zoho Projects
- Task and milestone management: Zoho Projects offers a flexible system for organizing tasks, assigning responsibilities, and setting milestones.
- Third-Party integrations: it can integrate with a wide range of third-party applications, such as Google Workspace, Microsoft Teams, and Slack.
- Time tracking: users can log hours worked on each task within Zoho Projects, making it a highly useful solution for billable projects or for tracking team productivity.
- Customizable workflows: you can customize workflows within the tool to suit the specific requirements of your projects.
Zoho Projects cons and areas of improvement
- User interface: its UI could be more modern and intuitive. Navigating through the platform can be a challenge, especially for users who are not familiar with project management software.
- Limited reporting: compared to other Microsoft Project competitors, Zoho Projects’ reporting capabilities are quite limited.
- Resource management: this feature is rather limited, especially when managing large projects that may require a high demand for resources.
- Automation options: the available task automation options are not robust or flexible enough for complex processes.
Zoho Projects pricing
- Free: (up 5 users).
- Premium: 4.00 € per user / month.
- Enterprise: 9.00 € per user / month.
- Pro: 19.00 € per user / month (up to 40 users)
- Projects Plus: customized pricing.
NOTE: there is a 10-day free trial period for the Premium and Enterprise pricing models.
Zoho Projects reviews
- Capterra: 4.5/5.
- G2: 4.3/5.
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Microsoft Project alternative #7: Teamwork
Just like Zoho Projects, Teamwork is a project management tool focused on simplifying project planning, task management, and team collaboration and communication. It’s an ideal solution for teams that need to work in a coordinated way while maintaining clear control over deadlines and deliverables.
Key features of Teamwork
- Task management: Teamwork excels in task management. Tasks can be easily tracked and monitored through lists, boards, and Gantt charts.
- Customizable templates: it offers a wide range of templates that can be adapted to different types of projects, helping teams get started quickly with pre-defined structures.
- Integrated communication: the platform includes communication tools such as chat, notifications, and email to keep teams connected and aligned throughout the project lifecycle.
- Multiple views: with views like Kanban boards, Gantt charts, and task lists, Teamwork allows users to manage projects in the way that best fits their workflow and preferences.
Teamwork cons and areas of improvement
- Limited offline functionality: without an internet connection, Teamwork’s functionality becomes very limited—especially when using the mobile app.
- Performance issues: the platform can experience performance slowdowns when handling a high volume of tasks or users within a single project.
- Customization complexity: customizing workflows, views, or permissions can be complex, particularly for teams with highly specific or tailored setup needs.
- Resource management: features for resource allocation and capacity planning are limited, which may require the use of additional tools or integrations for more in-depth management.
Teamwork pricing
- Deliver: 10.99 € per user / month.
- Grow: 19.99 € per user / month.
- Scale: 54.99 € per user / month.
- Enterprise: customized pricing.
There is also a 30-day free trial for all pricing models.
Teamwork reviews
- Capterra: 4.5/5.
- G2: 4.4/5.
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Microsoft Project alternative #8: Trello
Trello is a project management tool based on the use of boards, lists, and cards to help teams organize tasks, manage projects, and collaborate efficiently. Ideal for small teams, it stands out for its simplicity and ease of use.
Key features of Trello
- Boards, lists, and cards: Trello’s structure follows a clear hierarchy: boards contain lists, and lists contain cards. This system allows teams to track tasks, organize projects, and assign responsibilities in a highly intuitive way.
- Collaboration tools: Team members can comment on cards, share files, tag colleagues, and receive notifications when updates are made, making teamwork more fluid and connected.
- Customizable workflows: Users can create checklists, add due dates, and apply labels to cards, tailoring each project to the specific needs of their team.
- Automation: Trello’s automation feature, known as Butler, enables users to automate repetitive tasks such as moving cards between lists, sending reminders, and much more.
Trello cons and areas of improvement
- Limited Project Management features: Trello lacks certain built-in features like Gantt charts, resource management, or advanced reporting, which makes it less suitable for teams managing complex, multi-phase, or enterprise-level projects.
- No native time tracking: Unlike some other Microsoft Project alternatives, Trello doesn’t include built-in time tracking capabilities.
- Dependence on power-ups: While Trello does allow users to expand its functionality with Power-Ups, some users see this as a limitation, as many of these add-ons come with extra costs or are restricted in the free plan.
- Basic reporting: Trello’s default reporting capabilities are quite limited, lacking the level of detail required for in-depth project tracking and analytics.
Trello pricing
- Free (up to 10 users).
- Standard: $5.00 per user / month.
- Premium: $10 per user / month.
- Enterprise: $17.50 per user / month but can vary depending on the number of licenses required.
For the Premium model, there is a free 14-day trial period.
Trello reviews
- Capterra: 4.5/5.
- G2: 4.4/5.
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Microsoft Project alternative #9: Asana
Asana is one of the most well-known tools for task management and team collaboration. Its clean interface, flexibility, and wide range of features make it one of the top choices for cross-functional teams—whether in marketing, operations, IT, or product development.
Key features of Asana
- User interface: one of Asana’s greatest strengths is its visually organized layout and drag-and-drop functionality, which makes task management intuitive from day one.
- Task assignment and dependencies: it allows users to create tasks and subtasks, assign them to team members, and set priorities and due dates to keep everyone aligned and on schedule.
- Workload management: users with Premium or Business plans can access resource management tools like the Workload view, which helps monitor team capacity and prevent overloading.
- Predefined templates: Asana offers a wide selection of ready-made templates for common use cases such as marketing campaigns, product launches, or employee onboarding processes.
Asana cons and areas of improvement
- Limited PPM capabilities: Asana doesn’t fully support portfolio-level planning, resource forecasting, or strategic alignment—something that may be a drawback for organizations with more complex structures.
- Advanced features behind a paywall: Many of Asana’s most powerful features—like workload management, advanced reporting, and timelines—are only available in the Advanced and Business plans.
- No built-in time tracking: Teams that need to log hours must rely on external integrations (such as Harvest or Clockify), which can introduce additional complexity or cost.
- Task hierarchies: Managing deep task hierarchies can be overwhelming, as subtasks aren’t always visible across all project views, which may lead to important details being overlooked.
Asana pricing
- Personal: free.
- Starter: 10.99 € per user / month.
- Advanced: 24.99 € per user / month.
- Enterprise: customized pricing.
- Enterprise+: customized pricing.
Asana reviews
- Capterra: 4.3/5.
- G2: 4.4/5.
STRATEGIC PORTFOLIO MANAGEMENT
Bridge the gap between strategy and execution with Triskell
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Microsoft Project alternative #10: Planisware Orchestra
And finally, we have Planisware Orchestra, a modular, cloud-based PPM tool designed to help organizations align strategy with execution. With a strong focus on governance, planning, and collaboration, Orchestra enables teams to manage complex projects and portfolios with clarity and precision.
Key features of Planisware Orchestra
- Robust PPM capabilities: it offers comprehensive PPM functionality, from high-level portfolio planning to detailed project execution—enabling PMOs to effectively manage multi-project environments.
- Resource management: users can visualize workloads, allocate resources based on availability and skill sets, and ensure a balanced distribution across teams.
- Budgeting and financial tracking: Orchestra includes advanced financial management tools, such as budget forecasting, cost tracking, and key financial performance indicators, helping teams maintain control over project finances.
- Flexibility: thanks to its modular design, organizations can activate only the features they need, making it adaptable to different project environments, industries, and levels of organizational maturity.
Planisware Orchestra cons and areas of improvement
- User interface usability: the UI can feel outdated or unintuitive in certain areas, often requiring too many clicks and excessive navigation to perform simple tasks.
- Limited Agile support: its capabilities for managing Agile or hybrid methodologies are less developed compared to other Microsoft Project alternatives, making it less suited for teams working in iterative environments.
- Performance issues: the platform can occasionally lag, especially when working with complex dashboards or large-scale reports, which can impact user experience.
- Not ideal for small projects: for teams handling small or low-complexity projects, Planisware Orchestra may be too robust—resulting in unnecessary complexity or overhead.
Planisware Orchestra pricing
Customized pricing.
No free trial available.
Planisware Orchestra reviews
- Capterra: 4.2/5.
- G2: 4.0/5.
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Conclusion: Triskell Software, the best alternative to Microsoft Project for your business
Choosing the right project and portfolio management solution is no longer just about task tracking. It’s about aligning strategy with execution, managing resources efficiently, and gaining full visibility across your organization. Microsoft Project may have been the preferred choice of project managers for years, but it no longer meets the demands of today’s collaborative, fast-paced, and Agile-ready environments.
Among the many alternatives available in 2025, Triskell Software clearly stands out. It’s not only adaptable to any project management methodology but also gives organizations the power to manage strategic planning, resource capacity, and complex project portfolios—all from a single platform. Whether you’re a growing business or a global enterprise, Triskell delivers the flexibility, scalability, and control modern organizations need to thrive.
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FAQ about Microsoft Project alternatives & competitors
What should I consider when migrating from Microsoft Project to a new PPM tool?
When switching tools, start by identifying your current pain points. Are you lacking collaboration features? Do you need better integration with other systems? Prioritize tools that match your workflows and tech stack.
Also, factor in the learning curve, implementation support, and data migration capabilities of the new platform. Look for a provider that offers onboarding assistance and can help map your existing data structures to their platform.
Are Microsoft Project alternatives suitable for regulated industries or government use?
Yes, many Microsoft Project alternatives—especially enterprise-grade tools like Triskell, Planisware, or Planview—offer compliance-ready features like audit trails, role-based access control, and data encryption.
If you’re working in industries like healthcare, defense, or finance, make sure the tool supports your compliance frameworks (e.g. ISO, GDPR, FedRAMP) and can generate audit logs or certifications when needed.
Can Microsoft Project alternatives support project budgeting and financial forecasting?
Absolutely. While Microsoft Project includes some cost tracking features, many alternatives offer more advanced financial capabilities. Tools like Triskell, Planisware, and Smartsheet let you manage budgets, forecast costs, track actuals, and simulate financial scenarios. This makes them a better fit for organizations that need to closely align financial planning with project performance.
